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Are you struggling with the hassle of estimating your business's overall expenses? Are the manual calculations messed up the overall estimate?
Don't worry! I have something exciting for you.
To avoid such daunting calculations, you can now use accounting software that can automate your invoices and track overall expenses, all without any incorrections.
But how do you opt for the best invoicing software for your small business?
No worries!
This article will guide you in choosing the best invoicing software for small businesses. I will also showcase the software's negative and positive aspects for seamless decision-making.
10 Stellar Invoicing Software For Small Businesses
If you are a small business owner or freelancer who wants to automate their invoicing process, these top picks will help you streamline your expense tracking and financial management.
1. Zoho Invoice
Zoho Invoice is a robust invoicing software for small businesses. It offers extensive features without a cost barrier.
Unlike competitors with limited free plans, Zoho Invoice allows you to send up to hundreds of invoices annually for free. It is comprehensive yet user-friendly. You can also track hours, expenses, and inventory items across multiple projects through the app or a web browser.
One of its standout features is the highly customizable invoicing system. It enables you to create personalized invoices for clients.
Automated email reminders for overdue payments help streamline the payment collection process. Although all features are accessible for free, there's a cap of 500 invoices per year.
Zoho Invoice supports various payment methods, including online credit card payments, cash, check, and ACH payments. It provides flexibility for businesses.
Zoho Books integrates seamlessly with Zoho Invoice for those needing more advanced accounting features. It offers a complete solution for invoicing and accounting needs.
Key Features
Pros
- Allows sending 500 invoices free every year
- Easily view transaction history
- Integration with multiple payment gateways
- Allows taking photos of the receipt
Cons
- Lacks third-party integration
Pricing Plans
It's free to use
2. Intuit QuickBooks Online
Intuit QuickBooks Online simplifies invoice and payment management by providing a centralized platform.
You can personalize invoice templates with logos and colours. Thus, it aids in creating customized invoices in minutes.
QuickBooks Time and Google Calendar integration automatically add billable hours to invoices.
You can track invoice views and payments. It ensures transparency and timely collections. The software supports various payment methods like cards, ACH, Apple Pay, PayPal, and Venmo, with competitive processing rates and no hidden fees.
Businesses processing over $2,500 monthly may qualify for up to 25% off transaction costs. QuickBooks Online streamlines invoicing and payment processing. It thereby makes financial management efficient and hassle-free.
Key Features
Pros
- Automatically adds billable hours
- Real-time tracking
- Mobile app available
- Click receipts & tally them with your expenses
- Customize invoices
Cons
- No free trial or free plan
- A bit expensive
- To customize billable hours, need to upgrade to higher-tier plans
Pricing Plans
Simple Start: $15/month
Essentials: $30/month
Plus: $45/month
Advanced: $100/month
3. FreshBooks
FreshBooks is a comprehensive accounting and invoicing software for small businesses. It is specially designed for businesses, freelancers, and self-employed professionals.
FreshBooks offers a range of advanced invoicing features, including customizable invoice templates, recurring invoices, and time-tracking tools.
With over 100 app integrations, FreshBooks provides a seamless experience for managing invoices and payments.
You can create personalized professional invoices and send automatic payment reminders using FreshBooks.
The software allows for late fee charging and efficient invoice management. It offers three fixed plans and a custom pricing option, with the Plus plan being the most popular for its automatic expense tracking and unlimited invoices.
FreshBooks also provides a free 30-day trial period, regardless of the chosen plan. It offers comprehensive bookkeeping tools and migration support from existing software. Hence, FreshBooks is a versatile solution for businesses of all sizes.
Key Features
Pros
- Built-in templates
- Supports multiple payment integrations
- Supports bookkeeping software
- Mobile app available
Cons
- Major customizations and automation are possible only with higher-tier plans
Pricing Plans
Lite: $5.70/month
Plus: $9.90/month
Premium: $18.00
Select: Talk to Sales
4. Xero
Xero is primarily known as accounting software, but it offers invoicing solutions through its lower-priced plans.
The $29-per-month plan allows for 20 invoices monthly with unlimited clients. However, quotes are included in this count. For project and expense tracking, you need to opt for the highest-priced plan at $62 per month.
Xero's appeal lies in its comprehensive accounting features. It includes bank reconciliation and inventory tracking across all plans.
It integrates seamlessly with numerous third-party apps. Thus making it suitable for businesses of various sizes, whether service-based or product-oriented.
Key Features
Pros
- Safe & secure
- Cancel anytime
- Integration with multiple apps
- 24×7 customer support
- Range of payment solutions
- Create invoices from the App
Cons
- For time-tracking, upgrade to the highest plan
- No free trial available
- Mileage, & time tracking are available in the premium plan
Pricing Plans
Starter: $29/month
Standard: $46/month
Premium: 62/month
5. Square Invoices
Square Invoices is also popular invoicing software for small businesses. Its standout feature is its built-in contracts functionality, which allows you to create and send custom contracts alongside estimates and invoices.
Unlike traditional invoices, contracts ensure clients fully understand payment terms, due dates, and refund policies.
Square Invoices' clean and user-friendly interface simplifies the process of invoicing and billing. It sets up recurring invoices and requests upfront deposits.
This emphasis on clarity and convenience makes Square Invoices a compelling choice for businesses seeking efficient invoicing tools.
Key Features
Pros
- The free plan offers unexpected features
- Allows sending invoices via SMS
- Creates digital contracts
- Allows third-party integration
Cons
- To auto-convert invoices, upgrade to a paid plan
- In-house time tracking is not available
Pricing Plans
Free: $0 (No monthly fees)
Plus: $20/month
6. Invoice Ninja
Invoice Ninja offers a free invoicing software for small businesses. It is suitable for businesses of all sizes. Invoice Ninja provides comprehensive tools for effective bookkeeping.
It facilitates online payment acceptance, bank account syncing, automated invoicing, and features like inventory management, time tracking, and payment processing.
As an open-source invoicing solution, Invoice Ninja is particularly advantageous for in-house developers. It offers numerous payment gateways and over 1,000 app integrations.
The software also provides mobile invoicing capabilities through its free smartphone app. It is available on both the App Store and Google Play.
Invoice Ninja involves four simple steps: create a free account, upload your logo and company information, choose a payment gateway (such as Stripe Connect or PayPal), and start creating invoices.
While the free plan offers four customizable invoice templates, access to additional templates, unlimited invoices, and quotes requires a subscription to the Ninja Pro or Enterprise plans.
Key Features
Pros
- The free plan allows for unlimited invoices for up to 20 clients.
- Customers have the option to add tips to invoices or make incremental payments.
- Easy Integration with multiple payment gateways
- Includes an inventory management tool
- Offers a client portal to access their invoices
Cons
- Do not allow direct integration with accounting & bookkeeping software
- Invoices of up to 20 clients only
- Invoice Ninja can be removed only in higher-tier plans
Pricing Plans
Free: $0
Ninja Pro: $120/year
Enterprise: $160/year
7. Wave Invoicing
Wave is an uncomplicated accounting and invoicing solution designed for freelancers, solo entrepreneurs, and small businesses that primarily receive payments via online invoices.
Choosing invoicing software is a good idea as it maintains a record of all your products or services. Also, it allows you to include them as line items in your invoices swiftly.
It also automates email reminders to clients with outstanding payments and supports recurring invoices and customer payment setup. Additionally, It provides real-time notifications when an invoice is viewed, paid, or due.
However, Wave lacks a straightforward method for marking expenses as billable and including them in invoices later.
While you can create a reimbursable expense account as a workaround, it doesn't offer the same convenience as the billable expense features found in other accounting products.
Key Features
Pros
- Allows customization in the invoices
- Possesses in-house payment software
- Easy to use
- Automates bookkeeping
- Automates payments by recurring billings
- Invoice App is available for iPhone and Android platforms
Cons
- Transaction fee for payment
- Limited integrations
- No billable expense feature
Pricing Plans
Starter Plan: $0
Pro Plan: $16/month
8. Harvest
Harvest's invoicing and time tracking software excel in project tracking and management features. Harvest is another cool invoicing software for small businesses.
Its intuitive timer tracks time by client, task, and project. On the other hand, team members can detail their hours using their preferred apps.
Project managers can set budgets and monitor expenses and hours for efficient work. Invoicing tools like estimates, invoices, and payment collection are user-friendly.
Harvest also automates email reminders for late payments. You can opt for ACH transfers to avoid credit card processing fees via Stripe.
Key Features
Pros
- Allows tracking time across all your projects
- Diverse integrations
- Unlimited seats in the pro plan
- Advanced features for time tracking
Cons
- Free plan allows only 1 user seat & 2 projects
- Limited invoice customizations
Pricing Plans
Free: $0
Pro: $10.80
9. Invoicera
Invoicera is a comprehensive billing software for small to medium-sized businesses and enterprises.
It is a versatile online invoicing software offering diverse invoice customization options. It streamlines financial management with features like expense tracking and analytics for informed decision-making.
Whether you're a startup or a large enterprise, Invoicera's adaptable platform ensures streamlined finances tailored to your business size.
With Invoicera, managing invoices becomes straightforward. It empowers you to navigate challenges with confidence.
Key Features
Pros
- Streamlines your billing workflow
- Supports global billing
- Offers precision-based customizable templates
- Intuitive client portal
- Supports GST invoicing
- Allows third-party integration
Cons
- To add more users, you need to upgrade to a minimum business plan
- It needs integration with bookkeeping software
Pricing Plans
Starter: $3.58
Business: $5.98
Enterprise: $11.97
Infinite: $23.94
10. Hiveage
Hiveage is a user-friendly invoicing and payment software that prioritizes simplicity for freelancers, small businesses, and agencies.
It offers easy creation of one-time and recurring invoices with a navigable dashboard. Time and expense tracking are included in the free version, and online payments are accepted across all plans.
The Plus plan is required for offline payments like cash, checks, and bank transfers. Hiveage integrates seamlessly with accounting, CRM, and project management software via Zapier.
It is designed to streamline financial management without overwhelming accounting features. It thereby provides the right tools to bill clients and track revenue effectively.
Key Features
Pros
- A cloud software
- Accessible everywhere
- Easy invoice generation
- unlimited invoicing in a free plan
Cons
- No inbuilt integration with accounting and bookkeeping software
- Every plan possesses client limit
Pricing Plans
Free: $0
Basic: $16/month
Pro: $25/month
Plus: $42/month
Frequently Asked Questions
Ready To Utilize Your Best Invoicing Software?
Finding the best invoicing software is a crucial step toward efficient financial management for your business.
There exist various invoicing platforms with diverse features. You can streamline invoicing processes, track expenses, manage projects, and receive payments seamlessly.
So whether you're a freelancer or a small business owner, choosing the right invoicing software can significantly boost productivity. Moreover, it ensures smoother financial operations.
So, have you purchased the best invoicing software for small businesses and are ready to take your business to new heights?
